Tiffany is looking for a dynamic Executive Assistant to provide administrative support to the CIO and IT Vice Presidents. Responsibilities include administrative support, planning and coordinating meetings, conferences and business travel along with other general office responsibilities such as expense reporting and supplies. Do you have experience supporting C-level Executives? Come work with us!
Location: This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY.
Key Accountabilities
Communication
- Calendar - Schedule meetings and ensures that all preparations are made prior to the meeting time. Book conference rooms, arrange dialing instructions, register visitors, order food (if necessary) and have all materials printed and ready for all participating parties – particular focus for senior level steering committee meetings.
- Event Planning – Assist in logistical preparation of conferences and meetings including selecting the site, finalizing contracts, coordinating the catering, AV and conference room. Assist in conference material preparation.
- Travel - Book and prepare comprehensive travel arrangements (for complicated international and domestic itineraries) as needed (flights, hotels, car rentals, reservations, etc.).
- Presentations - Create and compile detailed Excel and PowerPoint documents forleadership and general internal and external meetings.
- Contract and PO management – partner with procurement, IT leadership and finance to help the coordination of contracts and purchase orders.
Departmental Support
- I nitiate and maintain departmental filing, photocopying, ordering supplies.
- Special projects as assigned by CIO and Manager, Executive Administration.
Fiscal Management
- Preparing accurate and timely Expense Reports through ExpenseVisor
- Reconciling and processing invoices for key projects
The hiring range for this position ranges from $40 - $53/ hour. The rate of pay offered will be dependent upon candidates’ relevant skills and experience.
Required Qualifications:
- At least 5+ years Executive Assistant experience in C-Suite
- Experience supporting CIO and Information Technology teams a plus.
- Excellent verbal and written communication skills and ability to work independently with minimal supervision as well as part of a team
- Proficient in Microsoft Word, Excel, PowerPoint and Outlook, Coupa, ExpenseVisor, Concur
- Excellent organizational skills and attention to detail
- Enjoys working with and supporting others
- Ability to show initiative and flexibility
- Ability to work on multiple projects and prioritize workload