Position Details Position Information
Position Title Administrative Assistant
Department/Unit Anesthesia, Pain Mgmt & Periop Med
Location Halifax, Nova Scotia, Canada
Posting Number S110-23
Employee Group NSGEU Local 77
Position Type Regular, On-Going
Duration of Contract (if applicable) Employment Type Full Time
Full-time Equivalency (FTE) 1.0
Salary $23.70- $30.06 per hour ($43,141 - $54,716 per annum, 35 hours per week)
Classification AS1
Provisional Statement This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months. About Dalhousie University Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary The Department of Anesthesia, Pain Management and Perioperative Medicine (APMPM) is a large, complex clinical and academic department that provides patient care, delivers education, and conducts research in the areas of anesthesia, pain management, and perioperative medicine. Reporting to the Managing Director, Education and Managing Director
, Research the Administrative Assistant provides administrative and clerical support to the staff of the department, supporting the offices of education, research, and finance.
Key Responsibilities - Maintains a sound working knowledge of policies, procedures, issues, and projects, and researches and compiles information to effectively provide administrative support to the department’s leadership and staff, mainly with the Office of Education and Office of Research.
- Coordinates a high volume of meeting arrangements with other divisions and departments, external individuals/groups as well as numerous committees. Maintains appointment calendars and resolves scheduling issues as they arise.
- Composes correspondence with minimal direction, prepares tables, reports, and meeting agendas, and records and transcribes minutes of meetings ensuring all necessary materials are distributed to appropriate parties.
- Develops and maintains a filing system (paper and electronic) and database to ensure all files are current and easily retrievable. Prepares reports as needed.
- Answers calls and determines where the calls should be directed, obtaining any necessary information for staff. Deals with senior staff within NSH and Dalhousie University on a regular basis; therefore, must exercise tact and judgement when answering queries or recommending/initiating action to requests.
Note Due to operational requirements, the successful applicant is required to work in-person on campus.
Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.
Required Qualifications - Office/Business Administration program, plus five years’ progressive administrative experience (or equivalent combination of training and experience).
- Strong organizational, interpersonal, and communication skills (verbal and written).
- Accuracy and attention to detail.
- The ability to prioritize responsibilities and identify urgent issues with minimal supervision.
- High proficiency with a variety of information technology systems, such as Microsoft Suite (Word, Excel, Powerpoint, Outlook, OneNote) and office equipment such as printers, scanners, photocopiers and video conferencing equipment.
Assets - Experience in a large, fast-paced multi-stakeholder environment in higher education or clinical setting.
Job Competencies Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program. Application Consideration Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community. Posting Detail Information
Number of Vacancies 1
Open Date 03/20/2023
Close Date 04/03/2023
Open Until Filled No
Special Instructions to Applicant