JOB OVERVIEW :
This position is responsible for processing the company Payroll, consisting of both weekly and biweekly cycles, for several multi-state facilities, working under tight time constraints.
Maintains records of hours worked, time off, rate changes, retroactive pay, tax information, address changes, and related benefits deductions.
Processes timesheets on a weekly basis, verifies accruals, calculates overtime, and updates information into the system, ensuring hours and schedules are correct.
Analyzes new hires and employee changes that are passed into payroll.
KEY RESPONSIBILITIES :
- Responsible for processing the company Payroll, consisting of both weekly and biweekly cycles, for several multi-state facilities, working under tight time constraints.
- Maintains record of hours worked, time off, rate changes, retroactive pay, tax information, address changes, and related benefit deductions.
- Review Workday on a weekly basis to ensure that all timecards have been edited correctly and approved by the designated approver.
- Analyze all new hires and employee changes that are passed into payroll.
- Process special payments, including commissions and bonuses, as appropriate.
- Process correct garnishment calculations and compliance.
- Reconcile payroll prior to transmission and validate confirmed reports.
- Responsible for creating multiple reports including but not limited to the funding reports for taxes, cash, direct deposits and various voluntary benefit deductions that are prepared for the Treasury Department on a weekly basis.
- Assist in the year-end W2 reconciliation and distribution.
- Participates in special projects and perform other duties as required.
- Answers questions from management and TSM’s regarding their paycheck, deductions taken and accrued time.
SPECIFIC KNOWLEDGE & SKILLS :
- Focus on internal and external customer service
- Familiarity with ADP or comparable Payroll applications.
- Good understanding of Payroll policies and procedures.
- Thorough understanding of Multi-State payrolls.
- Understand proper taxation of employer paid benefits.
- Ability to download reports and import files.
GENERAL SKILLS & COMPETENCIES :
- Strong time management skills and the ability to prioritize work and meet deadlines.
- Very good attention to detail and accuracy.
- Customer service oriented and the ability to work with complex issues.
- Ability to plan and arrange activities.
- Very good interpersonal communication skills.
- Strong work ethic and team player.
- Good written and verbal communication skills.
- Ability to maintain confidential and highly sensitive information.
- Ability to work in a team environment.
- Ability to multi-task.
- Ability to manage conflict.
- Capacity to work effectively under pressure.
- Establish productive working relationships at multiple levels within the organization
- Computer proficiency with Microsoft applications.
WORK EXPERIENCE :
Typically 3 or more years of related experience.
PREFERRED EDUCATION :
Typically High School education, vocational training and / or on-the-job training. Bachelor’s degree preferred.
TRAVEL / PHYSICAL DEMANDS :
Office environment. No special physical demands required.
To the extent this job is performed in NYC, the salary range for the position of Payroll Coordinator is $34,920 to $58,200.
Many factors go into determining employee pay within the range including prior experience, current skills, location / labor market, internal equity, etc.
Henry Schein, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.
For more information about career opportunities at Henry Schein, please visit our website at : www.henryschein.com / careers