Administrative Coordinator (Early Oncology Clinical)

ADMINISTRATIVE COORDINATOR (Early Oncology Clinical)

Do you have expertise in, and passion for organization and team work? Would you like to apply your expertise to impact the Early Oncology Clinical team in a company that follows the science and turns ideas into life changing medicines?

At AstraZeneca, we put patients first and strive to meet their unmet needs worldwide. Working here means being entrepreneurial, thinking big and working together to make the impossible a reality. If you are swift to action, confident to lead, willing to collaborate, and curious about what science can do, then you’re our kind of person.

An inclusive environment, we work seamlessly as one. Expanding our horizons, we unite the best from academia, biotechs and the industry. It’s by coming together and using our diverse, global knowledge that we can create the greatest and swiftest impact on disease.

WALTHAM, MA

Welcome to Waltham, one of over 400 sites here at AstraZeneca, providing a collaborative environment where everyone feels comfortable and able to be themselves is at the core of AstraZeneca’s priorities, it’s important to us that you bring your full self to work every day.

AstraZeneca R&D Boston in Waltham is a vibrant scientific community. The diverse make-up of our scientific teams, as well as our co-location with biotechs, results in a truly energetic culture bursting with scientific innovation. The facilities here are world-class and reflect the skills of our people.

What you’ll do

As the Administrative Coordinator, you will primarily support Early Oncology Clinical Physician members based in the U.S. at our Waltham MA and Gaithersburg, MD sites and in the U.K. at our Cambridge site. You will provide PA support to Early Oncology Clinical Physician Team members and be part of the Early Oncology Clinical global admin team supporting Early Oncology Clinical globally.

Responsibilities/Duties Include:

• Provide PA support to Early Oncology Clinical Senior Physicians. This includes calendar management to schedule both virtual and face to face meetings and prioritize calendar conflicts including across multiple international time zones. It also includes making multi-location, domestic and international travel arrangements as well as expense reporting.
• Working flexibly with administrators in Early Onc Clinical (one administrator inthe UK, two administrators in US) to divide task amongst the team making sure balancing the workload.
• Establish and maintain a robust professional network across administrative teams within AstraZeneca on cross-functional and cross-organizational meetings, events, processes
• Effectively lead special projects and other duties as assigned
• Manage SharePoint websites to update content on a regular basis
• Produce accurate and properly formatted documents using Microsoft Office (Word, Excel, PowerPoint)
• Schedule candidate interviews, and handle onboarding procedures for new hires

Essential for the role

• H.S. diploma or equivalent required; college degree preferred.
• 3-5 years of administrative support experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook and SharePoint required.
• Experience with effectively multitasking in a fast-paced environment while maintaining confidentiality and discretion.
• Ability to prioritize time critical assignments
• Excellent team working, networking and influencing skills
• Prior experience supporting multiple functional leaders

Desirable for the role

• Relevant training, multitasking, certifications in software, and/or time management
• Strong written and verbal communication skills
• Competency with meeting logistics and virtual technologies such as MS Teams, Zoom, etc.
• Ability to work autonomously
• Efficient in supporting staff with software updates
• Strong time-management skills

Why AstraZeneca?

At AstraZeneca when we see an opportunity for change, we seize it and make it happen, because any opportunity no matter how small, can be the start of something big. Delivering life-changing medicines is about being entrepreneurial - finding those moments and recognising their potential. Join us on our journey of building a new kind of organisation to reset expectations of what a bio-pharmaceutical company can be. This means we’re opening new ways to work, pioneering innovative methods and bringing unexpected teams together. Interested? Come and join our journey.

So, what’s next!

We hope that you are a people person who likes to support various people with their different requirements and want to be part of a collaborating team. Are you the right person?

Apply today!

Where can I find out more?

Our Social Media, Follow AstraZeneca on LinkedIn: https://www.linkedin.com/company/1603/

Inclusion & Diversity: https://careers.astrazeneca.com/inclusion-diversity

Career Site: https://careers.astrazeneca.com/